COLLABORATION FORM CHS GR Proposal Form This form will initiate a dialogue on a new initiative (hereinafter “activity”) involving Harvard University’s Center for Hellenic Studies in Greece (hereinafter “CHS Greece”). We understand that your plans may not be fully developed, yet we request that you provide us with an accurate description of what you hope to accomplish and what the Center’s contribution will be. All proposals must be submitted at least three months before the projected start date of the activity to give CHS Greece sufficient time to review them and communicate further with the organizers as needed. Submitting this form does not guarantee acceptance or approval of your proposal. Of primary importance for CHS is ensuring that its role in the project is (1) consistent with its overall mission, profile, and policies, (2) compatible with other ongoing and upcoming commitments, and (3) sustainable given the Center’s available resources. Upon approval of your request and the finalization of our collaboration framework (timelines, use of CHS spaces and other resources, etc.), adherence to the agreed terms is expected, unless significant unforeseen circumstances arise. Fostering effective cooperation will not only contribute positively to your objectives and our operational efficiency but will also influence potential future collaborations. Collaboration in a proposed activity does not guarantee it will be repeated in the future, as the Center reviews relevant proposals periodically in conjunction with its programs, other commitments, and academic priorities. A) Organizing institution and contact information: Organizing institution submitting the proposal * Primary contact submitting this form * Please include your full name and affiliation with the institution organizing the activity. Primary contact’s e-mail address * Primary contact’s phone number * B) Description of the activity: Activity title * Other institutions supporting this activity (if applicable) * List other institutions that are officially collaborating with and/or supporting the activity. Activity format * e.g. conference, workshop, lecture, educational program, seminar, etc. Brief description, objectives, and academic outcomes of the activity * For example, post-release publications such as videos, syllabi, papers, etc. No more than 300 words. Potential key participants * For example, faculty leading the project, speakers of a conference, etc. Include institutional affiliations as well. Target audience and projected number of participants * e.g. students, faculty, researchers, public – include the projected number of participants or attendants. Support provided by the organizing institution * e.g. the organizing institution will provide IT and administrative support during the activity. Proposed CHS or other spaces for the implementation of the activity * e.g. Lecture Hall, Fellows/Seminar Room, Digital Library of the CHS Greece, or any other location outside the Center’s facilities. View photos of the CHS Greece premises. Duration & timeline for use of CHS Greece premises (dates/days & specific hours each day) * CHS Greece is open to the public Monday through Friday, 10am-5pm EET. Will the activity have other components organized beyond the potential collaboration with the Center? * If the answer is “Yes”, please share location(s) and dates, as well as other institutions that may be involved. Description of the equipment or other material that you plan to bring to the CHS Greece facilities during the activity * e.g. banners, laptops, promotional material. Registration fee * Please share if there will be a registration fee for the participants of this activity. C) Proposed collaboration and role of CHS Greece: Suggested role of CHS Greece * e.g. host, supporting institution, co-organizer – please specify. Anticipated resource needs from CHS Greece * e.g. microphones, video-projector, laptop, wi-fi, coffee breaks, promotion through the Center’s website and/or social media; other forms of administrative, IT, or financial support – please specify. Why do you believe that CHS Greece should support this activity, and how is it consistent with its overall mission and profile? * Previous collaboration of the organizing institution with CHS Greece or CHS US * On the same or another activity, please specify. Will the CHS academic community (fellows and other affiliates) participate in and/or benefit from the proposed activity? * You can consult the webpage with the CHS Greece fellows and affiliates, and the webpages with the CHS US current residential and previous fellows. If your activity is aimed at a specific target group, would you consider opening part of it to the public or collaborating with CHS to offer a side event to engage a wider audience? * If yes, share your suggestions: e.g. a small seminar or a discussion that would be open to the public. A CHS Greece representative will welcome participants during the activity’s opening session. This presentation will complement the activity’s theme, and its details will be finalized with you several weeks in advance. Please specify the suggested duration and content of the CHS Greece presentation. * 2-5 minutes for welcoming remarks. 10-15 minutes for a brief presentation on the Center’s history, mission, and activities. 20-30 minutes for a more comprehensive introduction to CHS Greece and a tour of its facilities. Other Other – please specify. * D) Additional notes and relevant files: Additional notes we should take into consideration regarding the activity: Upload any useful files directly relevant to the activity: Drop file(s) here or click to upload Choose File Maximum file size: 8MB Maximum 2 files. If you wish to share more than 2 files, please make sure to combine them into one single document before uploading. By submitting this form I understand that I must include a reference to the CHS Greece contribution in all electronic and/or printed announcements and materials published before, during, or after the activity, in accordance with CHS’s provided instructions and guidelines, and that I should contact the Center at least two weeks prior to the announcements’ release to discuss proper wording. * I agree. I have read and acknowledged the regulation for the use of Harvard University’s Center for Hellenic Studies in Greece facilities. * I have read and acknowledged. I have read and acknowledged the personal data policy of the Center for Hellenic Studies in Greece, Harvard University. * I have read and acknowledged. If you are human, leave this field blank.