CHS-IOA Pre-doc Fellowships in Sport and Society

Terms and Conditions form



CHS – IOA Pre-doc Fellowships – Terms and Conditions

The Center for Hellenic Studies, Washington DC, Harvard University (“CHS US”) in collaboration with the International Olympic Academy (“IOA”) and with the support of the Center for Hellenic Studies in Greece, Harvard University (“CHS Greece”) grants up to six research pre-doc fellowships to undergraduate, postgraduate and PhD students from the collaborating departments of the CHS & IOA Annual International Scholars’ Symposium, who have been selected for the online version of the 9th Symposium that will take place on December 5-6, 2020.

The following describes the terms and conditions, benefits and expectations, of your CHS-IOA Pre-doc Fellowship in Sport and Society. This is a fellowship organized and offered by the CHS US in collaboration with the IOA and supported administratively and logistically by the CHS Greece.

  1. Fellowship Parameters. Your application was approved by the CHS-IOA Selection and Academic Advisory Committee. You will be named CHS- IOA Fellow in Sport and Society during the 2020-21 academic year: from September 1, 2020 to August 31, 2021. During your fellowship, the CHS and the IOA offer you the opportunity to engage in research of your own choice, as described in your proposal. The execution of this document and the granting of the fellowship do not establish or imply any employment relationship or project lease between the parties of any kind, and do not require or imply any changes related to your current employment status and your work program.

    Under some circumstances, you may hold a fellowship appointment at another institution concurrently with your CHS-IOA Fellowship. You are permitted to accept a fellowship appointment outside of the CHS-IOA Fellowship. The additional fellowship could be either a non-residential appointment or a residential appointment, which should not overlap with the duration of your participation in the CHS-IOA International Symposium during July 2021. You are asked to notify CHS about other fellowship appointments at least one month in advance (before the official starting date of the other fellowship). Additionally, you may only hold one CHS fellowship appointment at a time.

    The CHS and the IOA offer their support in the expectation that fellows will pursue their scholarly work as described in their application/proposal. Beyond that, you are expected to participate in events organized by the CHS US and Greece and/or by the IOA, as described in this document. In case of absence, you are expected to give prior, written notification to the program’s managers and/or coordinators.

  2. Progress of the Research Project and Academic Activities. You are expected to document the progress of your projects and share your work by participating in the following activities:

    • Research Meetings. Throughout your fellowship, you will have the opportunity to communicate and discuss your research with your designated fellowship supervisor via videoconference and email. You will also have the opportunity to have one-on-one sessions with your advisor during the CHS-IOA 2021 Symposium to finalize your research project.

    • Introductions. During your fellowship, you are expected to submit a 500-1000-word blog post introducing yourself and your research to the CHS and/or IOA communities. The blog post will appear on blogs and other media platforms that the CHS and/or the IOA maintain.

    • Participation in the online Symposium 2020. During the term of your fellowship, you are expected to participate in the online Symposium 2020, December 5-6. Part of your participation may involve, in coordination with the program’s managers and/or coordinators, preparation of the Symposium’s educational content.

    • Participation in the 2021 Symposium in Olympia, Greece. During the term of your fellowship, you are expected to participate in the 2021 Symposium in Olympia, Greece in July (dates to be determined). You are also expected to discuss your research findings in a roundtable discussion/panel addressed to the Symposium participants and the CHS and IOA community.

    Prior to joining the two Symposia, the program’s managers and/or coordinators will make sure to provide you with all necessary information regarding your participation as well as necessary information about the group of participants and faculty, the format of each Symposium, and will answer any questions that may arise. For your participation in the two Symposia, you are expected to have read all the relevant resources and material. The materials will be available online and distributed by the faculty or the coordinators. You are encouraged to actively engage with fellow participants and join the group for visits at the archaeological site and museum in Olympia, meals, etc. as speakers and coordinators do.

    • Article/Paper. You are expected to submit an article presenting the outcomes of your research by July 31, 2021. You are expected to submit a well-structured draft of the same article by May 31, 2021, and you will have the opportunity to revise and finalize it during and after the CHS-IOA 2021 Symposium. The article/paper, which the CHS will publish online in First Drafts@Classics@, should be 3500-4000 words and include an abstract, findings, conclusion, and a select bibliography. You are granting non-exclusive rights to the CHS and the IOA to publish and distribute your work in an open access website. You will retain the rights to your work and will be able to develop it or publish it elsewhere without restriction.

    • Research Report. You are expected to submit a fellowship report by August 31, 2021. The report, which the CHS will publish online in the CHS Research Bulletin (ISSN 2329-0137), should be 1500-2000 words and include an abstract of research, findings, and a select bibliography. You are granting non-exclusive rights to the CHS and the IOA to publish and distribute your work in an open access journal. You will retain the rights to your work and will be able to develop it or publish it elsewhere without restriction.

  3. Accommodations and Travel Expenses. For your participation in the 2021 Symposium you will stay in a single room at the International Olympic Academy’s premises in Olympia and the IOA will cover your transportation (Athens-Olympia/Olympia-Athens via bus), accommodation, breakfast, and lunch.

    Apart from the approved fellowship, and all relevant arrangements, mentioned in this document and/or communicated by the program’s managers and/or coordinators, CHS and IOA do not offer separate grants for travel expenses, participation in conferences, and electronic equipment, accommodations, family related expenses, dining and entertainment expenses, etc.

    Any related administrative expenses that may occur are subject to the prior consent of CHS and/or IOA and will be arranged, if approved, by the CHS Greece. The CHS US and Greece and the IOA do not insure personal belongings and will not be liable for any theft of or damage to your property during the aforementioned Olympia Symposium or any other activities related to your fellowship.

  4. Library Access, Workspaces, Technology, and Book Stipend. As a CHS-IOA Pre-doc Fellow in Sport and Society, you will receive a HarvardKey, which provides access to Harvard University Library’s electronic resources and to the Library’s Scan and Deliver request program. You may access these resources for the duration of your fellowship appointment.

    For the needs of your fellowship, you will receive a support of 300 Euros total for purchasing bibliography and/or other materials related to your research. The organizers will soon share specific guidelines and information about this support.

    During the term of your fellowship (and after its completion), you are welcome to contact CHS to explore the possibility to visit and use the organizers’ libraries and facilities (e.g. study rooms) for your research.

  5. Health Insurance. You are required to have health insurance for the duration of your fellowship. CHS US and Greece and the IOA do not provide health insurance nor cover medical expenses of any kind.

  6. Acknowledgement of Support. Publications resulting from your CHS-IOA fellowship should mention the support of CHS US and Greece and the IOA. Additionally, you should provide a copy of any publications resulting from your fellowship to the institutions’ libraries.

    You are welcome to mention your status as a CHS-IOA Fellow in Sport and Society both in your curriculum vitae and publications/papers.

    You are also encouraged to be an active member of the CHS and IOA communities, and to keep the CHS and the IOA posted regarding your academic career for a period of at least three years after the completion of this fellowship.

  7. Non-compliance Policy.Should you fail to complete the terms and conditions of this document, your pre-doc fellowship will be considered incomplete, affecting future references and recommendations by the CHS and the IOA.

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Please keep CHS and IOA informed of changes regarding the address of your permanent residence and your mobile phone number.

The Center and the Academy ask you to complete the following steps by August 5, 2020 to confirm your acceptance of the pre-doc fellowship. If you fail to meet this deadline, the organizers reserve the right to rescind your fellowship.

We look forward to your joining our communities. Please direct any questions or comments concerning the relevant communications to the CHS Greece Programs and Events Manager, Evangelos Katsarelis (ekatsarelis@chs.harvard.edu), and the Projects and Content Development Manager, Christina Lafi (clafi@chs.harvard.edu), and the CHS US Fellowships Program Manager, Lanah Koelle (fellowships@chs.harvard.edu).

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By submitting this form, I hereby declare that I have read carefully and acknowledged the terms and conditions, and expectations of the Center for Hellenic Studies, Washington DC, and the International Olympic Academy regarding the Pre-doc Fellowship in Sport and Society, which is supported, administratively and logistically, by the Center for Hellenic Studies in Greece.

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HARVARD UNIVERSITY’S CENTER FOR HELLENIC STUDIES RESERVES EVERY RIGHT TO MAKE CHANGES TO THE FELLOWSHIP PROGRAM’S TERMS AND CONDITIONS AT ANY GIVEN TIME IN ORDER TO ENSURE ITS OPTIMUM OPERATION AND IMPLEMENTANTION, AND TO PROMPLTY NOTIFY THE FELLOW ABOUT THESE CHANGES.