Personal Data, Media Release, and Conditions of Participation Form for participating in activity of the Center for Hellenic Studies in Greece, Harvard University

FALL 2020 Personal Data, Media Release, Conditions of Participation

Personal data, Media release & Publicity

( Event | Workshop | Program | Conference | Symposium | Other activity )
(Title of lecture | presentation | event or workshop or program or conference or symposium)
(Instructor | Speaker | Coordinator | Participant | Teaching Assistant | Intern | Fellow | other – please specify)
(Nafplio-CHS Greece | Other-where? | Online activity)
(Day, month, year – Day, month, year)

Emergency contact information (if not applicable fill in “N/A”)

In the framework of all online and/or in-person activities organized, co-organized, and/or supported by the Center for Hellenic Studies (Greece), Harvard University (hereinafter “CHS Greece” and “Center”), CHS Greece and/or its collaborating institutions collect and process personal data of associates, affiliates, interns, researchers, coordinators, speakers, and other participants, who cooperate with the Center in conferences, workshops, programs, events, and other activities for the fulfilment of its purposes.

Depending on the activity our records may include information, such as (but not limited to): first and last name, date of birth, e-mail address, home address, telephone, emergency contacts, short CV, abstract of presentation, video, audio, and photographic material.

Biographical information as well as information included in applications and/or forms you have been asked to submit for participating in this activity will be deleted one month after the completion of our cooperation and/or the activity you participated in, unless their retention is required by law.

Some information (e.g. full name, abstract of presentation), and also video, audio, and photographic material from in-person and/or online presentations, lectures, discussions, programs, interviews, etc. (the “Recordings”) that may be included in this collaboration, are kept for archival purposes and may be used by the Center in printed and/or electronic material for the purposes of promoting this activity as well as other activities and the broader visibility of the Center.
I acknowledge that the Recordings are within the intellectual property of CHS Greece and are each time protected by the national, European and international legal provisions in force. I also acknowledge and accept that the Center will have the right to make, copy, edit, publish, distribute, play, show, perform, display and otherwise use and make available the Recordings and any works that may be derived from the Recordings, by any means and in any media now existing or hereafter invented, and to authorize others to do the same (e.g. co-organizers of the activity). These Recordings could be used in digital media formats including CHS Greece websites, social media, YouTube and other video platforms, and in printed material of the Center. I understand that the online use of the Recordings is inevitably subject to international data transfer.

CHS Greece makes every effort but cannot exclude or be liable for the republication in any way whatsoever of the Recordings or any part of them that is made illegally by any third party via internet download. Also, even though the Recordings may be used for electronic and/or printed media of the CHS Greece, there is no guarantee by the Center that they will actually appear in these media.

I understand that in case I am invited to give a presentation, interview, lecture in the activity, I will retain copyright on my work and any other intellectual property right generated by its copyrights and nothing in this document will restrict me from publishing it as I see fit.

In case I hold some or all of the intellectual property rights to material used within the Recordings, I agree to grant the CHS Greece a non-exclusive license to use the material as described above for the said Center’s purposes.

My presentation, does not infringe nor violate any copyright or other right of any other person or entity, or breach any obligation Ι have to any such person or entity.

The Center’s employees and associates have the right to access and process the aforementioned data, as well as individuals/companies that support its operation (accounting office, maintenance of IT systems and applications), for the sole purpose of dealing with the object of their work.

The rights granted above are indefinite and irrevocable and I understand that the CHS Greece will act in accordance with this form. I declare that I have no claim or requirements from CHS Greece resulting from or in connection with the above. The present is governed by Greek law and is subject to the jurisdiction of the courts of Athens, Greece.

The Center has taken necessary security measures to safeguard your personal data.

With respect to your personal data, you have the following rights:

  • Right of data access: The right to know if your data is being processed, how, and for what purpose.
  • Right of data rectification: The right to ask for a rectification of your personal data if it is inaccurate or incomplete.
  • Right of data deletion (“right to be forgotten”): The right to request the deletion or removal of your personal data under certain conditions.
  • Right to restriction of data processing: The right to request the restriction of the processing of your personal data when certain conditions are met.
  • Right to data portability: Your right to ask to send your information to a third party (e.g. another support center).
  • Right to object to processing: The right to object to the processing of your data. The Center will no longer submit your data for processing unless there are legitimate reasons for processing or for the foundation, exercise or support of legal claims.
  • When you submit a request by exercising one of the above rights, the Center must respond within one month, or later, but explain the reasons for the delay.

You can exercise your rights at no cost by submitting a request to the Center’s Secretariat (+30 2752047030) or by sending an email (chsnafplion@chs.harvard.edu).

I have read and acknowledged the aforementioned processing of my personal data. *

Conditions of participation

Ι acknowledge that CHS Greece and/or its collaborating institutions do not bear any responsibility or obligation for my accommodation and/or transportation/travel to and from the location(s) of the activity, to and from the CHS facilities and/or other locations where the activity takes place; and also for any other possible travels during the activity’s daily breaks; and before, during, or after the activity, unless otherwise decided and specified by the Center and/or its collaborating institutions, and I understand that I take full responsibility of the cost as well as the dangers of this transportation/travel and related accommodation. I understand that, if I wish to travel independently during the activity, I will inform the activity managers and/or coordinators making sure to preserve its unproblematic operation, and I acknowledge that the itinerary of the activity is subject to change at the discretion of its organizers.

I acknowledge that in the context of online or in person meetings related to the activity, the Center will not provide the participants with any kind of electronic/IT support and equipment, unless otherwise decided and specified by the Center and its coordinators.

I also understand that before, during, and after the activity, I may have access to personal data and/or other information of other participants in the activity. Therefore, I declare that I acknowledge the responsibility of safeguarding these data, and that I will fully respect all relevant regulations (General Data Protection Regulation), as well as the guidelines given by the authorities (Hellenic Data Protection Authority) and the activity’s managers and coordinators.

* In case of international travel, I acknowledge that the Center and its collaborating institutions in this activity do not have any responsibility for losses, injury, damages, or expenses of any kind due to sickness, weather, strikes, local laws, hostilities, wars, terrorist acts, acts of nature or other such causes. I understand that my participation in the activity may involve risks different than the ones found within the country of my residence. These include, but are not limited to risks involved in traveling to, from, and within international destinations; foreign political, legal, medical, social, and economic conditions; different standards of design, safety, and maintenance of buildings, public places, and conveyances; different local weather conditions, eating and cultural habits, etc. Although Greece overall, exercises normal safety precautions, I understand that this country has its own health and safety standards that may vary from those in the country of my residence, and I declare that I have read and understood all these differences taking full responsibility for any related problems that may occur. I have also reviewed all relevant information provided by the Ministries of Foreign Affairs and Health of the country of my residence, as well as health advisory information available from the World Health Organization related to Greece and travel abroad.

I understand that, although the organizers have planned the activity in the best possible way, they cannot eliminate all the risks related to my travel/transportation, accommodation, my personal safety and health, the safety of my personal belongings, etc. in relation to my participation in the activity.

I have read and acknowledged the aforementioned general conditions of participation. *
I have read and acknowledged the personal data policy of the Center for Hellenic Studies in Greece, Harvard University. *