Personal Data Information and Acknowledgement Declaration

Participation in activity (program of events, workshops, activities) of the Center for Hellenic Studies (Greece), Harvard University

Personal Data Acknowledgement Form - EN
*(Event| Workshop | Program | Other activity)
*(Title of lecture | presentation | workshop or program)
*(CHS Greece | Other-where?)
*(Day, month, year)

The Center for Hellenic Studies (Greece), Harvard University collects and processes personal data of its associates, affiliates, guests, researchers in its programs, coordinators in its workshops, participants in conferences, workshops, events, and other individuals who cooperate with the Center for the fulfillment of its purposes.

In particular, depending on the activity our records include the following: first and last name, father’s and mother’s names, date of birth, e-mail address, home address, telephone, VAT, AMKA (for Greek citizens), AMIKA / AMA (for Greek citizens), identity card details, short CV, abstract of presentation, video and photographical material, bank account details.

All of the above will be deleted immediately after the expiration of our partnership or the event you have participated in, unless their retention is required by law (such as, but not limited to, the data required for tax purposes).

The recording of lectures (presentations, discussions, etc.) included in this collaboration as well as the taking of photographs are kept for archival purposes in the Center's library and may be used by the Center in brochures, posters or websites, the Center’s social media outlets, and the Center’s YouTube channel, for the needs of promoting this activity as well as other activities and the broader visibility of the Center. They may also be forwarded to third parties (such as co-organizers) with whom the Center for Hellenic Studies of Harvard University collaborates with the aim of further promoting and disseminating this activity, as well as informing other interested parties. CHS makes every effort but cannot exclude or be liable for the republication in any way whatsoever of the material or any part of it that is created illegally by any third party by downloading it from the internet.

The Center’s employees and associates have the right to access and process the above data, as well as individuals/companies that support its operation (accounting office, maintenance of IT systems and applications), for the sole purpose of dealing with the object of their work.

The Center has the necessary security measures to safeguard your personal data.

With respect to your personal data, you have the following rights:

• Right of data access: The right to know if your data is being processed, how, and for what purpose.
• Right of data rectification: The right to ask for a rectification of your personal data if it is inaccurate or incomplete.
• Right of data deletion (“right to be forgotten”): The right to request the deletion or removal of your personal data under certain conditions.
• Right to restriction of data processing: The right to request the restriction of the processing of your personal data when certain conditions are met.
• Right to data portability: Your right to ask to send your information to a third party (e.g. another support center).
• Right to object to processing: The right to object to the processing of your data. The Center will no longer submit your data for processing unless there are legitimate reasons for processing or for the foundation, exercise or support of legal claims.
• When you submit a request by exercising one of the above rights, the Center must respond within one month, or later, but explain the reasons for the delay.

You can exercise your rights at no cost by submitting a request to the Center’s Secretariat (+30 2752047030) or by sending an email (chsnafplion@chs.harvard.edu).

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